Idaho Mail Scanning Service
If you’re looking for a reliable way to receive business mail in Idaho without renting an office space, Idaho Mail Scanning Service is the solution. Our Idaho Mail Scanning Service provides a commercial mailing address where your mail can be received, processed, and made available to you wherever you are.
Many small business owners, remote companies, and entrepreneurs need a consistent mailing address but don’t need a full-time office space. Our service gives you a physical Idaho address, with a unique suite number, for your business or personal correspondence and helps you stay on top of important mail.
How Idaho Mail Scanning Service Works
Step 1: Sign Up Online
Create your client account by choosing one of our business services:
Sign up for Idaho Mail Scanning directly:
- Sign up for Idaho Mail Scanning directly – if all you need is an Idaho mailing address for personal or business purposes.
- Choose the package that fits your needs: 10 scans a year for $49 per year, 25 scans a year for $99 per year, or get Virtual Office for $19 per month and unlimited mail scans.
Sign up for a business service & add Idaho Mail Scanning at checkout:
- Idaho Registered Agent Service: if you need a registered agent, our service is only $35 per year.
- LLC or corporation formation service: hire us to file your business formation paperwork in Idaho. Price includes 1 year of registered agent service.
- Out-of-State Registration – choose this service to get your foreign LLC or corporation registered in Idaho. Price includes 1 year of registered agent service.
You’ll gain immediate access to your online account and our registered office address in Post Falls, Idaho.
Step 2: Use Your New Mail Scanning Address
Use our Post Falls, Idaho address with your unique assigned suite number for all your personal or business mail. You can use it to protect your address privacy on:
- State filings that need a mailing address
- Utility bills
- Business cards and other marketing or advertising materials
- Websites and social media
- Vendor and investor contact forms
You can use your new Idaho mailing address pretty much anywhere that asks for your business mailing address.
Step 3: We Receive & Sort Your Mail
As your mail arrives, our mail team will open, scan, and upload the image to your secure online account. All your mail is processed the same day it is received, so you never have to wait to read your mail. In addition, we will sort out the junk and get it shredded (we’ll never scan and upload your junk mail).
Step 4: Check Your Email
We will send you an email notice each time we upload a piece of mail to your account. You’ll never have to wonder if we’ve received something for you, or regularly check for mail in your account. You’ll know exactly when you receive important mail.
Need the original copy of some mail we received? No problem! Just login to your account and select the items you need, and we’ll send the original document to any address you choose. Or, if all you need is a hard copy of the mail, save yourself the shipping and handling fee by downloading or printing out your mail directly from your account.
We keep the original copies of your mail in storage for 30 days, after that, everything is shredded for your mail security.
Our Idaho Mail Scanning Service Packages
We’ve designed our Idaho Mail Scanning Service Packages to scale with your personal or business mail needs. As your mail needs change, you have options to upgrade or scale back to a package that fits the best.
| Deluxe Mail Scanning Service ($49 a year) | Premium Mail Scanning Service ($99 a year) | Virtual Office ($19 a month) |
|---|---|---|
| Idaho business address w/ unique suite number | Idaho business address w/ unique suite number | Idaho business address w/ unique suite number |
| A secure online account | A secure online account | A secure online account |
| Same-day digital mail scans | Same-day digital mail scans | Same-day digital mail scans |
| Junk mail filtering | Junk mail filtering | Junk mail filtering |
| 10 digital mail scans each year | 25 digital mail scans each year | UNLIMITED digital mail scans |
| Virtual phone service | ||
| Options to rent conference rooms | ||
| Month-to-month office lease |
Why Use an Idaho Mail Scanning Service?
Our clients choose to use our Idaho Mail Scanning service for a variety of reasons:
Separate Business & Personal Mail
Keeping your business mail separate from personal or household mail will make record keeping easier and prevent important documents from getting lost or overlooked.
Maintain a Consistent Mailing Address
It’s very common for businesses to change locations, especially when they are first getting established. A dedicated mailing address that doesn’t change will give your business a professional, reliable, and trustworthy reputation.
Reduce Mail Management Hassle
Instead of checking multiple locations for business mail, or frantically searching around a cluttered office desk, your mail is delivered to one location and organized into your secure online account. Your online account, by the way, is accessible 24 hours a day, 7 days a week, on your phone or computer with any WiFi signal you can find.
Support For a Remote Business
For many business owners, renting or leasing a separate office space is just not in the budget. Our mail scanning service will help bridge the gap between a physical mailing address and a flexible remote-style work environment. Especially with our Virtual Office service that offers conference room rental options to meet with clients, investors, or just to have team meetings with the other members or directors of your company.
What is an Idaho CMRA?
Idaho Registered Agent provides Commercial Mail Receiving Agency (CMRA) services. To make sure only legitimate CMRAs operate in Idaho, the USPS requires every CMRA to file Form 1583 for each customer. This process keeps your mail secure and protects you from unverified or unreliable mail services.
When you sign up with us, we take care of the details. All you do is answer a few questions in your secure online account, and we’ll handle the rest.
How to Complete USPS Form 1583
After signing up for mail service, just login to your Idaho Registered Agent online portal. You’ll find Form 1583 ready to fill out digitally. Don’t worry about finding a notary. We’ll handle your 1583 authentication via our in-house verification process. If you have any questions or need help accessing your account, our team is happy to help via phone or email.
What You’ll Need for Form 1583
To complete Form 1583, you’ll need to provide:
- Your full name and residential street address
- A copy of your photo ID
- A secondary proof of address
- Your digital signature
This information is used only by the U.S. Postal Service to verify your identity and authorize mail delivery through our CMRA service. Your details remain private and secure at all times.
Idaho Mail Scanning FAQs
Still have some questions? Check out our Idaho Mail Scanning FAQs, or contact us and speak to one of our local Idahoan business experts.
What is the difference between mail forwarding and mail scanning?
Mail scanning is a digital form of traditional mail forwarding. Regular mail forwarding service usually involves receiving your mail and periodically forwarding it all to you in one big envelope. This means a big time gap between when the mail is received and when you would actually get to view it. Idaho Mail Scanning service scans an image of your mail and uploads it to your online account, so you can view your mail from wherever you are the same day it is received.
Can I use an Idaho mailing address for my business?
Yes, you can use your Idaho Mail Scanning address for your business in many ways. Most of our clients use it on their entity formation or registration documents as the business principle and mailing address. It can also be used as the mailing address for utility bills, vendor receipts, bank account mailing address, or to protect your address privacy on business cards and websites.
Do I need to live in Idaho to use Idaho Mail Scanning service?
No, you do not need to be an Idaho resident or live in Idaho to use our Idaho Mail Scanning service.
Can I have important business documents mailed to my Idaho Mail Scanning address?
Yes, receiving your important business documents is our specialty! Our professionally trained mail team handles all your mail with respect and care. Your privacy and mail security is our highest priority.
Is my Idaho mail scanning address the same as an Idaho registered agent address?
No, your Idaho Mail Scanning service address is not the same as an Idaho Registered Agent address. A registered agent address serves the specific legal purpose of receiving service of process (lawsuit paperwork) and official state notices. Your Idaho mail scanning address is designed for general personal or business correspondence. While the two addresses may look the same, your Idaho Mail Scanning address has a unique suite number that is specific to your business. This gives you the ability to post it online, for example, and use it for all your mail.
Can original documents be physically forwarded to me?
Yes, you can request the original piece of mail be physically forwarded to you from within your online account. Just let us know which pieces of mail you need, where you would like them sent, and pay a small shipping and handling fee, and we’ll mail it out to you that day or the next business day (depending on when we receive the request).